Our calendar – accessed from the dashboard menu near the top; click on “Events” – is quite similar to most electronic and online calendars. Is another form of post or page; the edit screen looks very similar, but with some added sections to accommodate dates, times, locations, etc. Calendar entries (events) are distributed to all the websites the same way any other post page is distributed.
The fields you need to fill in when adding a new event are fairly straightforward. In terms of organizing your information, here are couple of tips, based on the time-honored “Who-What-Where-When” model:
- Who = the entity that is behind the event
- What = the event itself (usually the title of the event)
- Where/When = the location and the times of the event
Beneath the special fields for the above information, there is a free-form text-entry window that works the same as it does for posts and pages. This is where you would enter additional information about the event – but you don’t have to repeat any of the information that you’ve already given.
Take, for example, the following sentence, which might be off of the release you got from the event organizer: “The Kiwanis club is presenting a pancake breakfast on Friday, November 23 from 8:00 a.m. to 10:00 a.m.”
That entire sentence does not need to be added in the Details area, because each component has already been covered.
The right kinds of details would include things like, “there will be plenty of games and toys for the kids, and adult activities for the grown up kids.”
Again, this works the same way it does on practically any online calendar, like Google’s. You make a calendar entry as always, but click “Recurring” in the date/time area. That reveals other options; choose the configuration that fits the recurrence: how often it repeats, whether it is day-based or date-based repetition (e.g., “the first of every month” or “the fourth Saturday of every month”).
In some rare situations, you might express a recurring event differently. If, for example, you have a three-day music festival with a vague, an undefined, or an all-day timeframe, set the start date to the first day of the event, set the end date to the last day of the event, and click “All Day” to remove the time field.
Distributing the Event
You distribute a calendar event to the other websites the same way you distribute any post. See Adding Posts for details.